Privacy Policy

Thank you for visiting the MairePav 11 Conference website (hereinafter referred to as “this website”). We are committed to protecting your privacy and ensuring that your personal data is processed in a secure, fair, and transparent manner.

1. Scope of This Policy

This Privacy Policy applies to all services provided through this website, including conference registration, paper submission, and participant communication. It does not apply to external websites linked from this site.

2. Legal Basis for Processing (GDPR)

Where applicable, personal data is processed in accordance with relevant data protection regulations, including the General Data Protection Regulation (GDPR). The legal bases include:

• Consent provided by users
• Performance of a contract (e.g., registration and participation)
• Legitimate interests (e.g., conference administration and improvement)

3. Collection of Personal Data

You may browse this website without providing personal information. However, when using conference services, we may collect the minimum necessary data, including:

• Name
• Affiliation / Institution
• Email address
• Contact details
• Submission-related information (e.g., authorship, paper details)

We may also automatically collect anonymized technical data such as IP address, browser type, access time, and usage patterns.

4. Purpose of Data Use

Your personal data will be used solely for:

• Conference registration and participation management
• Paper submission, review, and publication processes
• Communication regarding conference activities
• Administrative and organizational purposes

5. Third-Party Services

We may use trusted third-party platforms to support conference operations, such as:

• Paper submission systems (e.g., EasyChair or equivalent)
• Payment processing services
• Website analytics tools (e.g., Google Analytics)

These services may process your data in accordance with their own privacy policies. We ensure that such providers follow appropriate data protection standards.

6. Cookies and Analytics

This website uses cookies and analytics tools to enhance user experience and analyze traffic. These tools may collect anonymized usage data such as pages visited, time spent, and interaction behavior.

You may disable cookies through your browser settings; however, certain functions of the website may be affected.

7. Data Retention

Personal data will be retained only as long as necessary for conference administration and related academic purposes. Typically, data may be retained for a limited period after the conference (e.g., 6–12 months), unless longer retention is required by law or for academic record purposes.

8. Data Protection and Security

We implement appropriate technical and organizational measures to safeguard personal data against unauthorized access, disclosure, alteration, or destruction.

9. User Rights

In accordance with applicable data protection laws, you have the right to:

• Access your personal data
• Request correction or update
• Request deletion or restriction of processing
• Withdraw consent at any time

To exercise these rights, please contact the organizing committee.

10. External Links

This website may contain links to third-party websites. We are not responsible for their content or privacy practices.

11. Policy Updates

This Privacy Policy may be updated periodically. The latest version will always be available on this website.

12. Contact

For any inquiries regarding this Privacy Policy or your personal data, please contact:
MairePav 11 Organizing Committee
(Email: info@mairepav11.org)